1. Overview

Visitors do not need to provide any personal information to view the public areas of this web site. It is not necessary to register to use this site. Likewise, cookies are not required for public website visitors.

Personal information is only collected when you contact us (for example by email or a contact form) or when you submit information for publishing on this site. We process such information in accordance with the directives of the EU General Data Protection Regulation (GDPR) and local data protection legislation.

We do not track users and do not show third-party advertising, we do not conduct user profiling, we have no partner programmes and use no social plugins on this site. We do not engage in the practice of selling user lists, participant or visitor information to third parties.

This privacy policy provides an overview of the personal information we collect when visitors use this website, what we use this information for and how this happens. In addition, we inform you of your rights as a website visitor and “data subject”.

Information that is collected automatically

Like almost all websites, our web host’s servers automatically gather information about site visitors in access log files. This includes technical information about your device, browser and operating system, the pages you visit, when you visited them and the site you reached us from. All IP data is anonymised before it is saved so that it cannot be associated with visitors as individuals. Such statistics may be used to improve the website, to monitor its performance, and to make it easier to use. It is not linked to other data sources. Access logs are deleted automatically after 60 days. Our content management system does not log your visits.

Information that is collected via cookies

Cookies are small text files that are saved on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. If you consent to the use of cookies, we use cookies for the following purposes:

Profile access and editing – if you have registered with this site, a cookie will be stored for the duration of the period in which you remain logged in. This is essential for you to administer your profile and articles. The cookie serves only this purpose and is deleted once you sign out.

Information that you choose to share with us – suggestions and registered users

If you contact us via email or via a contact form, you necessarily provide personal information. We treat your communications confidentially and do not disclose information to others except where necessary to respond to your enquiry, or with your express agreement.

If you submit information for publishing on this website, for example in the form of a link suggestion, an event suggestion or an article, you agree that this information will appear in a publicly viewable form online. Information that you do not wish to appear online, you should either not submit, or mark clearly and additionally inform us of. If amendments need to be made, please contact us directly. We cannot ensure the continued validity of information provided by visitors but will update it if informed.

If you register with this website as a participant, any information you provide in your profile will be published. Participants acknowledge that this contact information will appear on the website publicly. Information that is not for public consumption should not be supplied. Participants will need to specify a username and password as part of registration. A valid e-mail address is required, to which your temporary password will be sent. This user e-mail address will not be made public on the website.
In addition, we store your login name and password (encrypted and unreadable; we cannot read or retrieve it) as well as the date and time of your registration and your last visit. If you publish or edit an article, the creation and last modified timestamp is likewise recorded. Other registered users cannot modify your data but as the site administrator, we are able to amend information on your behalf. We additionally reserve the right to refuse, amend or remove content that is unrelated to the purpose of this website, or that is defamatory, offensive or otherwise inappropriate. This website has no private area; all published information (e.g. live and not expired) is visible to visitors.

If you publish information as a registered user (including but not limited to articles, pictures, photographs, documents, etc.) on behalf of others, or that arose in conjunction with other parties, you must yourselves obtain consent from the respective other parties prior to publishing the information, including any personal information about them. We cannot be held liable for information published or suggested by visitors. The rights of said persons to the removal or amendment of information remain (see below).

Information that we retain

Information that you supply for publishing on this homepage will be retained online and published until such time as you delete it, request us to delete it or it is obviously no longer applicable or outdated (e.g. events that have passed). If you would like to update, correct, modify or delete any personal data you previously submitted to us, please let us know or access and update your profile. If you delete certain information and wish to provide it again later, you will need to re-submit it.

Website backups are stored securely and separately from the homepage and are not accessible to other parties. Backups are undertaken at regular intervals, and encrypted before, during and after transmission. Backups older than two months are deleted automatically. It can, therefore, take a further two months before the deleted information is irretrievably removed. We cannot delete or retrieve individual items of information held in backups.

Please note that we need to retain certain information, such as records of consent you have explicitly supplied, beyond the stated retention periods for recordkeeping purposes.

Disclosure of information

We do not discloses participant/user information except under certain circumstances: to comply with legal processes; to enforce the terms of use; to respond to claims that any content violates the rights of third parties; to respond to requests for technical support.

Social media

We do not use any “social plugins” (Like buttons, Tweet numbers, social media feeds, etc.) on this site. Active code provided by social networks is not executed on this site. Individual pages on this homepage may include links to other organisation’s Facebook pages or social media internet accounts. Information about you will not be collected by these services until you click on the link and visit the respective social media website.

2. Your rights – information, rectification, erasure, restriction of processing, withdrawal of consent

If you are a resident of the European Economic Area (EEA), you have the right to: (a) request access to any personal data held about you on this website and to the rectification of inaccurate personal data; (b) request erasure of your personal data; (c) request restrictions on the processing of your personal data; (d) object to processing your personal data; and/or (e) the right to data portability. To prevent misuse, we can only process requests from a user whose identity has been verified.

Registered users of this website can additionally edit and update their own profile online or request us to edit and update their profile on their behalf. We hold no additional information on registered users. Visitors may likewise request that we delete their profile.

This website contains links to other websites that we do not control and may contain content hosted and served by third parties (e.g. videos). We are not responsible for the privacy practices of any third-party.

Should you require further information, please contact us using the contact details given here and we will comply with your request as soon as reasonably possible.

3. Tools and services provided by third parties

On some pages of this website, we use services provided by third parties, as outlined below. We have Data Processing Agreements with services that are classed as so-called “Processors” (services that process data from our homepage on our behalf).

Google Web Fonts – For uniform representation of fonts, this page uses web fonts provided by Google. When you open a page, your browser loads the required web fonts into your browser cache to display text and fonts correctly. For this, your browser makes a direct connection with Google servers. While no cookies are used for this service, Google becomes aware that our web page was accessed via your IP address. According to Google, requests for fonts are separate from and do not contain any credentials you send to google.com while using other Google services.
As this is required for the correct display of our homepage, this service is not switched off when you decline the use of cookies.
This service is provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google processes personal data in the USA and is subject to the EU-US Privacy Shield (Link). For further information about Google Web Fonts and user data, see the Google Fonts homepage, the Developer API FAQ Page and Google’s Privacy Policy: https://policies.google.com/privacy.

Myrepono – To ensure continued operation of our homepage and to prevent data loss, we use backup services provided by myrepono. Incremental backups are encrypted before, during and after transmission to myrepono’s servers in the USA. They are stored securely and not accessible to others. Backups are retained for a duration of 8 weeks. Older backups are deleted automatically.
This service is provided by NullApps LLC, 1110 Leigh Ave #1, San Jose, CA 95126, USA. Further information on myrepono’s privacy policy is available at: http://myrepono.com/privacy/.

4. Security

We have implemented commercially reasonable and appropriate technical and organizational security measures to help protect personal data from accidental or unlawful destruction, loss, alteration, misuse, or unauthorized access or disclosure. For example, email communications to our mailservers employ a secure connection (SSL/TLS). Unfortunately, however, no data transmission over the internet can be guaranteed to be 100% secure. Consequently, while we strive to protect user information, we cannot guarantee its security. In particular, we advise that the confidentiality of email transmissions cannot be completely ensured over the entire chain of transmission. If you have reason to believe that your interaction with us is no longer secure, or if you feel that the security of any account you have with us has been compromised, please notify us immediately. You may also contact us via alternative channels, for example by telephone, if you wish to communicate personal information to us.

5. Miscellaneous

We reserve the right to update this privacy policy from time to time at our discretion, for example to adapt to changes in legislation. The current version of our privacy policy can always be found on our website under the link www.uni-terra.org/privacy-policy. This privacy policy applies solely to our website and not the websites of third parties we may link to.